Expense report template
Print a blank form, or fill in your expenses below. Add each expense, check the totals, then print or save a PDF.
What is an expense report?
An expense report lists business costs paid by an employee or another person. It records each expense for review and reimbursement.
How to use this expense report
Enter the person's name, department, reporting period, and purpose. Add the date, category, description, and amount for each expense. Count the attached receipts before you print.
Use the same category name for related expenses. The report groups matching category names without regard to capitalization. Choose one currency for the full report.
Use Print for the completed report. To save a PDF, choose that option in your browser's print dialog. Print blank form removes all entries and totals from the printed copy.
Fields and limits
The form supports up to 40 expenses. Each amount must be greater than zero and no more than 999,999,999.99, with up to two decimal places. The receipt count must be a whole number from 0 to 9,999.
The employee and approver can sign the printed report. The form does not check company reimbursement rules or tax treatment.
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